Office 365 offers various e-mail applications for professional and private needs. It's a cloud-based platform that works by connecting to anyone from anywhere. That's why companies want to migrate to Office 365 using Email backup software.
However, they also want to protect their data from any threats and risks. Most professionals prefer to keep a backup copy of their data on their local hard drive. The question arises, "How to copy emails from Office 365 to a desktop?" It may sound complicated, but on the contrary, this solution can be easily accomplished if you follow the right approach.
Other Benefits Of Copy Email From Office 365 To Desktop
- Cloud-based platforms are always at risk of hacking and cyber-attacks. Therefore, organizations and professional users create a backup copy of their valuable data to protect it.
- In case of data deletion or to find old emails in Office 365, you can easily restore them from your system provided you have backed them up safely. It provides the necessary files in crises.
- A hard drive is a simple storage space that's easy on the pocket. In addition, it has a large storage capacity.
- The entire mailbox can be backed up so that you can access it even when the internet connection is weak. The data is always available when offline.
How To Export Email From Office 365 To Desktop Using Manual Approach?
Before starting this manual approach, you need to configure an Office 365 account with Outlook. Also, the Outlook desktop application must be installed on your system.
- Launch Outlook then navigate to the file menu.
- Now, click on open then press on Import/Export tab.
- Import and Export Wizard will appear on your display, choose Export to a file.
- After hitting the next button, choose the Outlook data file then again press the next button.
- Now, choose the mailbox folder or subfolder you want to export.
- Finally, browse the required destination then press the finish button.
Why Do Experts Always Avoid Manual Approaches?
- This operation requires the user's free time and energy.
- A beginner might get confused and make a mistake that can have serious repercussions later.
- Technical knowledge is required to operate this approach.
- Installing Outlook is mandatory to run the solution.
How To Copy Email From Office 365 To Desktop Using Automated Approach?
An automated solution is a redeeming feature for users delving into this approach. Such a utility provides bulk email storage and saves time for users. Also, the process is smooth and error-free. 4n6 Office 365 Backup Tool is one of the awesome tools with powerful algorithms that can save all types of mailboxes in different file formats.
- Download the Office 365 backup tool then launch it.
- Fill in your Office 365 login credentials to configure this utility.
- Then, choose the mailbox folder or subfolder as per your wish.
- Now, select PST in the multiple options of export type.
- Finally, select the required destination then click on save to get output instantly.
Other Advantages Of Using Automated Approach
- This software also allows export Office 365 to PST, PDF, MBOX, MSG, and many more export options.
- It allows you to export selected files or complete folders at will.
- This tool also allows exporting certain data with an email filter option and is also helpful to avoid spam data.
- This tool is easy to use for all types of computer users.
- There is no need to install any other application (not even Outlook) to perform the export process.
Wrapping Up
Many Office 365 users want to download their mailbox data to the desktop as a backup. The main reason for this is the security of the data involved. In addition, it is a convenient way to make data accessible offline when you are not connected to the Internet. This process can be completed through a manual and automated approach. An email will be saved in PST for the manual. But it has limitations. To overcome limitations like message tracking in online exchanges, users are recommended to use a professional tool to fix the problem.
